How to Restrict Access to Electronic Documents

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You must ensure that your sensitive documents and confidential business proposals as along with personal information regarding customers and employees is kept safe. This means making sure they’re not easily accessible to anyone other than those you have given permission to view them, and that they are not able to be copied, printed or modified.

Ideally you should use a document management system to help with limiting access to electronic documents. A solid document management system should include audit tracks and monitors that detect suspicious activity. It also stops people who are on unauthorized occasions from using firm passwords and usernames to gain access to private company email accounts or sensitive areas of the system. This will prevent these individuals from copying your protected files onto USB devices and then distributing them to other unauthorized locations.

If you wish to restrict access to a particular document Click the Permissions icon. You’ll be able choose from a list of access levels. You could, for example giving Ranjit permission access a specific document but not to modify it. When you have done this, the document will display with a message stating that it is rights-managed and that it requires permission to view it.

You can also restrict access to the entire case in which a filing is made by submitting an application to seal or shield a case. If the court accepts your request the documents filed in the case will remain secret until you decide whether to remove them.

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